Job ID:
79666
Summary
Board Secretary – Unity Grammar
Oct 22, 2026 · @Stella Petrou Concha
Role overview
The Board Secretary runs the governance administration of the Unity Grammar Board, so the Board meets its mandate week to week. The role reports to the Chair of the Board, or the Chair's delegate, and works closely with them.
- Position: Board Secretary, Board of Unity Grammar
- Reports to: Chair of the Board (or Chair's delegate)
- Time commitment: 2 days a week, or 3 days a fortnight
- Base: Head office, with 1 day a week on site at the school; the remainder working from home
Key responsibilities
Board administration
- Hold and manage the Board calendar
- Carry out all Board administration, including the Annual General Meeting (AGM)
- Work closely with the Chair, or the Chair's delegate, to keep the Board on track with its mandate week to week
Meetings and reports
- Attend the monthly Board meeting (about 3 hours) in person, in the room
- Receive Board reports and provide a summary of each
- Keep the Board informed on matters such as enrolment trends
Actions and follow-up
- Own total management of Board actions, following up every one to completion
- Contact Board members to prompt action, and reach out to the school's counsel where needed
Resolutions and constitution
- Ensure matters that need Board approval, such as budget sign-off, go through the correct resolution
- Know how to complete a resolution in a meeting and close it out
- Handle the administrative side of constitution amendments
Working arrangements
The role is 2 days a week, or 3 days a fortnight, with presence in the room a firm requirement.
- On site: 1 day a week at the school
- Remote: the remainder working from home
- Head office: the Secretary will also be based at head office
- Monthly Board meeting: in person at the Austral campus, about 3 hours, once a month
- Confidentiality: the Secretary sits in Board meetings and handles highly confidential material
The Board has found online attendance at meetings unsatisfactory, so the Secretary must be physically present.
Key relationships
- Chair of the Board (or delegate): direct line of reporting and the closest working relationship
- Board members: regular follow-up on actions and resolutions
- EAS: a strong working rapport is essential
- School counsel: engaged as needed on legal and governance questions
- Head office and school teams: day-to-day contact across the on-site and head office days
Candidate profile
Experience and knowledge
- Understands board governance and can anticipate what the Board will need next
- Knows how to run a resolution through a meeting and close it out, and how constitution amendments are processed
- A legal background is desirable
Skills and attributes
- Discreet, with a high standard of confidentiality
- Proactive and persistent in following up Board members and counsel
- Able to build strong rapport with EAS and work closely with the Chair
- Able to summarise Board reports clearly and concisely
- Highly organised, comfortable owning a calendar and a full actions register
Requirements
- Able to attend the monthly Board meeting at Austral in person
- Able to be on site 1 day a week and work from home the remainder